| November 18, 2010 |
| 5:00 pm | to | 6:00 pm |
Join us at School of the Wise on Thursday, November 18 at 5PM for our next membership meeting. Topics for the meeting include:
- Recap of Victoria Halloween Event
- Planning for Victoria Christmas, December 4
- Consideration of bylaw changes related to our executive committee and their responsibilities (see below for detailed recommendations)
- Scholarship activities
- Business development activities
For more information please send an email message to: president@victoriaboa.org
Regarding the proposed changes to the bylaws:
The recommended changes are shown in detail in the attached redline copy (click HERE to read). In summary, the changes address:
1) Re-organization of the executive committee, including updated duties and responsibilities, changing the roles from:
- President, Vice President, Secretary, Treasurer, and Two “members at large”
To:
- President, Vice President, Secretary, Treasurer, Director of Membership, Director of Events, and Director of Business Development
2) Change of the term of office for the Executive Committee Members from one year to two years, with elections held in January, every two years
3) Clarification of the nomination process for prospective Executive Committee members
4) Reorganization of the “Audit Committee” to be a committee of the Vice President and granting authority of this group to conduct audits of the organization on behalf of the membership
5) Reorganization of the scholarship process to be part of the Executive committee, based upon a vote of the membership, rather than a separate sub-committee
6) Change of name “Volksfest” to “Volksfest and Art Fair” where applicable
7) Clarification of Article 4 regarding Apprentices
8) Clarification of accounts/funds used for scholarship purposes
In general, the above changes are recommended to streamline operations and align the organization with its current and desired business activities.
Pursuant to the current bylaws, Article 17, this email message and its attachment serve as notice to the membership of the proposed changes, stated in full (see the attached redline copy), for consideration by the membership at the next meeting. Passage of these changes requires: 1) that a quorum of at least 10% of the membership (total of 16 members – 2 members attending) be present at the meeting, and 2) at least 2/3 of the attending members at that meeting vote in favor of the changes.
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